Description: A synchronized workflow ensures that all team members are aligned and working towards the same goals. This approach is based on visualizing and managing the work in progress, allowing each team member to have clarity about their tasks and responsibilities. In a workflow environment, the synchronized workflow is often represented through a visual management tool, where tasks move through different stages of the process, from ‘To Do’ to ‘Done’. This visualization not only facilitates the identification of bottlenecks but also promotes collaboration and communication among team members. By maintaining a synchronized workflow, interruptions are minimized, and delivery times are optimized, resulting in greater efficiency and productivity. Furthermore, this approach encourages adaptability, allowing teams to respond quickly to changes in priorities or the work environment. In summary, a synchronized workflow is essential for the success of teams using agile methodologies, as it provides a clear structure and a collaborative approach to achieving common goals.
History: The concept of synchronized workflow derives from project management and production practices that became popular in the manufacturing industry, especially with Toyota’s production system in the 1950s. Although the specific term ‘synchronized workflow’ is not widely documented, its application in the context of agile methodologies has evolved since then, integrating principles of continuous improvement and efficiency in teamwork.
Uses: The synchronized workflow is primarily used in agile environments and software development, where collaboration and adaptability are crucial. It is applied in teams using methodologies such as Kanban and Scrum, allowing for visual management of work and facilitating communication among team members. It is also used in project management across various industries, from manufacturing to marketing, where alignment of goals and operational efficiency are essential.
Examples: A practical example of a synchronized workflow can be seen in a software development team using a visual management tool. In this tool, tasks move through columns representing different stages of the development process, such as ‘Backlog’, ‘In Progress’, and ‘Done’. This allows all team members to see the current status of each task and collaborate effectively. Another example is in a marketing environment, where a team can use a synchronized workflow to manage campaigns, ensuring that all members are aware of tasks and deadlines.
